registry clerk (supervisor), Ref No. 10/02/2026

• National Diploma (NQF Level 6) or B.
• Degree (NQF Level 7) in Human Resource Management, Public Management, Public Administration, Registry, or Records Management

1-2 Years in Registry and Records Management

• In-depth knowledge of the National Archives Act and Registry regulations
• Advanced skills in record classification and systematic filing
• Proficiency in electronic document management and scanning systems
• Strong supervisory and people management capabilities
• High level of integrity and ethical conduct in handling sensitive information
• Ability to manage financial records related to postage and remittances
• Valid Code B driver's license

• 1-2 years' experience in a Registry or Records Management environment
• Experience in a supervisory capacity is advantageous

• Supervise the end-to-end processing of incoming and outgoing correspondence including reception, sorting, registration, and dispatch
• Oversee the implementation of effective filing and record management services according to the approved record classification system
• Manage file lifecycle processes including opening, closing, electronic/manual tracing, and retrieval of documentation
• Administer franking machine operations, including daily register updates, monetary recording, and spot checks to prevent postal misuse
• Manage the remittance register for valuable articles and ensure secure handover to the Finance department
• Coordinate the archiving and disposal process including electronic scanning, sorting, packaging, and list compilation for archival submission
• Monitor and maintain high ethical standards within the registry unit
• Supervise human resources by allocating work, ensuring quality control, and conducting staff performance assessments
• Facilitate personnel development and training for subordinates according to public service prescriptions
• Oversee the operation and maintenance of registry-related office equipment