registry clerk: corporate services, Ref No. DPWI 32/02/2026

Apply for registry clerk: corporate services at department of public works and infrastructure (dpwi). Closing date 2026-03-06.

Job Summary

Department: public works and infrastructure (dpwi)

Directorate: corporate services / information management

Province: eastern cape

Reference: DPWI 32/02/2026

Closing Date: 2026-03-06

Salary: R228,321

No Of Vacancy: 1

Salary Level: 5

Centre: Queenstown

Minimum Qualification

Grade 12 or equivalent qualification

Experience Required

Records Management and Administration

Required Competencies & Skills

  • Knowledge of National Archives and Records Service guidelines
  • Understanding of the Public Service Act and PFMA
  • Familiarity with Batho Pele Principles and OHS Act
  • Strong organizational and problem-solving skills
  • Effective verbal and written communication
  • Ability to operate office machinery (franking machines, scanners)

Requirements

No experience required (Entry Level)

Key Responsibilities & Duties

  • Provide registry counter services and handle telephone enquiries
  • Receive, sort, and register all incoming and outgoing mail and files
  • Maintain the departmental filing system by opening and closing files according to the approved classification system
  • Facilitate the storage, electronic/manual tracing, and retrieval of documents
  • Manage the franking machine, including daily register updates and security checks
  • Maintain the remittance register for valuable articles and coordinate with Finance
  • Process documents for archiving and disposal, including electronic scanning and packaging
  • Compile archival lists and maintain records for long-term storage

Salary Detail

Remunaration

R228321 per annum (Level 05)

Salary Criteria

per annum

How to Apply

Contact Detail

Reference No:

DPWI 32/02/2026

Application Process

Follow these steps to ensure your application is not disqualified:

  • Step 1: Download the New Z83 Form (2021) below.
  • Step 2: In 'Section A', quote Reference Number: DPWI 32/02/2026
  • Step 3: Ensure you sign and date the form on the last page.
  • Step 4: Click 'Submit Application' to send your Z83 and CV to the department.

For job applications in South Africa, you can easily access the official Z83 form in two convenient ways: Download Z83 (PDF) for a ready-to-use version, or choose the Editable New Z83 Form to complete online before printing. Both options ensure compliance with government requirements and save time during the application process.

Ready to submit? Click the button below to visit the official department page.

Apply on Official Government Site

Frequently Asked Questions

The National Archives and Records Service of South Africa Act sets the legal framework for how government records must be managed. As a Registry Clerk, you must follow the approved 'File Plan' which dictates how every document is numbered and stored.
It is a device used to print postage marks directly onto envelopes. You will be responsible for managing the postage funds (money) associated with this machine and ensuring it is not used for private mail.
No. While you will perform electronic scanning for archives, Registry is the hub for physical files and mail. You will handle significant amounts of physical paper and manual registers.

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