deputy director: provincial archives & records, Ref No. DSAC 2025/03

Apply for DEPUTY DIRECTOR: PROVINCIAL ARCHIVES & RECORDS at department of provincial treasury. Closing date 2026-02-20.

Job Summary

Department: provincial treasury

Directorate: provincial administration: limpopo

Reference: DSAC 2025/03

Closing Date: 2026-02-20

Salary: R 1,059,105

Province: limpopo

Salary Level: 12

Centre: Head Office (Polokwane)

Requirements

  • A three-year National Diploma (NQF level 6) or Bachelor's Degree in Archives / Records Management / Library Studies or equivalent qualification related to the field as recognised by SAQA.
  • A minimum of 5 years of experience in Archives & Records Archives & Records Services environment, of which 3 years must be at an Assistant Director level (Junior Management).
  • A valid driver's license (except for persons with disabilities).
  • Skills And Knowledge: Knowledge: Knowledge of Batho Pele principles, Public Service Regulations, policies, and procedures, administration procedures including norms and standards, organizing and planning, Skills: Basic interpersonal relations, analytical skills, written and verbal communication, computer literacy research skills, presentation skill, training and presentation skills, project management and interviewing skills.

Duties

  • Manage provincial records classification, appraisal and disposal services: Preserving corporate memory and heredity, ensuring implementation of retention and disposal schedules, responding to internal and external information enquiries.
  • Provide management, monitoring, evaluation and training: advising on and implementing new records management policies and classification systems, setting up maintaining, reviewing, and documenting 95 records systems, storing, arranging, indexing, and classifying records.
  • Collecting and appraisal of records: conduct inspections on records and archives management, recommend issuing of disposal authority.
  • Conduct information research: Document provincial heredity and research historic topics.
  • Management of human resource and physical resources in the division: manage performance and development of employees within the division, develop and review the division's plans, ensuring adherence to the service delivery standards, compliance to applicable Acts, policies and strategies, proper management and accountability for assets of the division, motivate and inspire employees to attain organisational objectives.

Notes

  • Late applications will not be considered.
  • Failure to comply with the above requirements will result in the disqualification of the application.
  • The advert will be posted on the following websites www.limtreasury.gov.za / www.limpopo.gov.za and www.dpsa.gov.za and Provincial Departments social media Applications must be submitted on new Z83 forms obtainable from all Government Departments or can be downloaded from www.dpsa.gov.za or www.gov.za.
  • The new Z83 form must be completed in manner that provides sufficient information about the candidate and the post he or she applies for by completing all relevant fields.
  • The following must be considered in relation to the completion of the Z83 by applicants.
  • All the fields in Part A, Part C and Part D should be completed.
  • In Part B, all fields should be completed in full except the following: South African applicants need not to provide passport numbers.
  • If an applicant responds "no" to the question "Are you conducting business with the State or are you a Director of a Public or Private Company conducting business with the State?" then the answer to the next question "In the event that you are employed in the Public Service, you immediately relinquish such business interests?" can be left blank or indicated as not applicable.
  • A "not applicable" or blank response will be allowed on the question "If your profession or occupation requires official registration, provide date and particulars of registration"; if you are not in possession of such registration.
  • Noting there is limited space provided for Part E, F & G, applicants often indicate "refer to Curriculum Vitae (CV) or see attached", this is acceptable as long as the CV has been attached and provides the required information.
  • If the information is not provided in the CV, the applicant may be disqualified.
  • It must be noted that a CV is an extension of the application of employment Z83, and applicants are accountable for the information that is provided therein.
  • Applicants currently employed by the public service do not need to complete Part F as the section is intended for those seeking re-employment, as their prior employment can be verified through their CV.
  • The declaration should be completed and signed.
  • Applicants must utilize the most recent Z83 application for employment form as issued by the Minister of Public Service and Administration in line with Regulation 10 of the Public Service Regulations, 2016, failure to do so results in disqualifications.
  • Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit the Z83 and detailed Curriculum Vitae.
  • It must be noted that the CV is an extension of an application of an employment Z83 and applicants are accountable for the information that is provided therein.
  • The Z83 form must be completed in the manner that allows the selection committee to assess the quality of the candidate based on the information that is contained in the form.
  • The Department will require shortlisted candidates to provide certified copies of their qualifications and any other relevant document, which must be submitted to HR on or before the interview date.
  • A specific reference number for the post applied for must be quoted in the space provided on the new form Z83.
  • Applicants with foreign qualifications remain responsible for ensuring that their qualifications are evaluated by the South African Qualifications Authority (SAQA) and therefore must submit the copies of certificates and evidence of evaluation by the SAQA for foreign qualification if they are invited to attend 76 interviews.
  • Successful incumbents will be expected to sign a performance agreement within one month after assumption of duty.
  • All shortlisted candidates will be subjected to a security clearance and verification of qualifications.
  • Shortlisted applicants will be required to provide their original qualification certificates and ID on the day of the interview for verification purposes.
  • The recommended candidate for appointment will be subjected to Personnel Suitability Checks, such as Disclosure her/his financial interests, social media checks, verification checks and certification of claimed qualifications.
  • All shortlisted candidates including Senior Management Services (SMS), shall undertake two pre-entry assessments.
  • One must be a practical exercise and the other must be an Integrity (Ethical Conduct) Assessment.
  • Selection panels shall score both technical exercises as an additional criterion in the interview process.
  • Following the interview and technical exercise, the Selection Panel will recommend candidates to attend a generic managerial competency assessment (in compliance with the DPSA Directive on the implementation of competency-based assessments).
  • The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS competency assessment tools.
  • To ensure that potential SMS members have a background on processes and procedures linked to the SMS, a further requirement for appointment at SMS level will be the successful completion of the Senior Management Pre-entry Programme (Nyukela) as endorsed by the National School of Government with effect from 1st April 2020.
  • This is a Public Service specific training programme which will be applicable for appointments at SMS level.
  • The link for the completion of the pre-entry certificate is as follows: www.thensg.gov.za/training-course/sms-pre-entry-programme.
  • Individuals who have completed the course already, and who are therefore in possession of a certificate are welcome to submit such.
  • However, all short- listed candidates will be required to have completed the certificate and submit such upon appointment.
  • Correspondence will be limited to short-listed candidates only, due to the large number of applications we envisage to receive and if you have not heard from us within 90 days of the closing date, please accept that your application has been unsuccessful.
  • However, should there be any dissatisfaction, applicants are hereby advised to, within 90 days, request reasons from the Department for any administrative action which has adversely affected them in terms of section 5, sub-section 1 and 2 of the Promotion of Administrative Justice Act 3 of 2000.
  • The Department reserves the right not to make any appointment to the post advertised.
  • The employment decision shall be informed by the Employment Equity Plan of the Department.

Salary Detail

Remunaration

R1059105 per annum (Level 12), (all-inclusive remuneration package consists of a basic salary, the State's contribution to the Government Pension Fund, a medical fund and a flexible portion in terms of applicable rules).

Salary Criteria

per annum

How to Apply

Contact Detail

Mr Musia N, Ms Langa LZ, Ms Mothupi PP and Mr Mnisi NF Tel No: (015) 284 4143 / 4109 / 4032 / 4186

Reference No:

DSAC 2025/03

Application Process

Follow these steps to ensure your application is not disqualified:

  • Step 1: Download the New Z83 Form (2021) below.
  • Step 2: In 'Section A', quote Reference Number: DSAC 2025/03
  • Step 3: Ensure you sign and date the form on the last page.
  • Step 4: Click 'Submit Application' to send your Z83 and CV to the department.

For job applications in South Africa, you can easily access the official Z83 form in two convenient ways: Download Z83 (PDF) for a ready-to-use version, or choose the Editable New Z83 Form to complete online before printing. Both options ensure compliance with government requirements and save time during the application process.

Ready to submit? Click the button below to visit the official department page.

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