assistant director: human resource records, Ref No. LDOE 181/01/2026

Apply for assistant director: human resource records at department of department of education. Closing date 2026-03-06.

Job Summary

Department: department of education

Directorate: records management

Province: limpopo

Reference: LDOE 181/01/2026

Closing Date: 2026-03-06

Salary: R468,459

No Of Vacancy: 1

Salary Level: 9

Centre: Head Office, Polokwane

Minimum Qualification

Relevant NQF level 6 qualification as recognized by SAQA.

Experience Required

5 years in Records Management and Registry Administration

Required Competencies & Skills

  • Records Lifecycle Management
  • Registry Procedures and Systems
  • Knowledge of National Archives Act
  • POPIA Compliance
  • Human and Financial Management
  • Analytical and Planning Skills
  • High Attention to Detail
  • Team Leadership and Supervision.

Requirements

  • Minimum of five (5) years' experience
  • At least three (3) years must be at lower management or supervisory level (Salary Level 7/8) within Records Management or Registry Services.

Key Responsibilities & Duties

  • Direct the systematic creation and indexing of departmental HR records
  • Oversee the secure maintenance and preservation of personnel files for both Educators and Public Service staff
  • Coordinate the lifecycle of records including active usage, archiving, and lawful disposal/destruction
  • Manage and modernize registry services to ensure efficient retrieval of information
  • Ensure compliance with the National Archives and Records Service of South Africa Act and POPIA
  • Supervise registry staff and manage the physical and digital security of sensitive employee data
  • Provide reports on the status of the records management system and audit readiness.

Salary Detail

Remunaration

R468459 per annum, (all-inclusive package)

Salary Criteria

per annum

How to Apply

Contact Detail

Mr Lukheli TV at 081 535 3675, Mr. Ramaru TE at 067 873 7345, Mesdames Mmowa LS at 081 532 6059, Phasiwe N at 081 550 2664 and Matupi MJ at 081 530 8921.

Reference No:

LDOE 181/01/2026

Application Process

Follow these steps to ensure your application is not disqualified:

  • Step 1: Download the New Z83 Form (2021) below.
  • Step 2: In 'Section A', quote Reference Number: LDOE 181/01/2026
  • Step 3: Ensure you sign and date the form on the last page.
  • Step 4: Click 'Submit Application' to send your Z83 and CV to the department.

For job applications in South Africa, you can easily access the official Z83 form in two convenient ways: Download Z83 (PDF) for a ready-to-use version, or choose the Editable New Z83 Form to complete online before printing. Both options ensure compliance with government requirements and save time during the application process.

Ready to submit? Click the button below to visit the official department page.

Apply on Official Government Site

Frequently Asked Questions

Expect tasks related to designing a file classification system, explaining the process for handling a promotion file, or drafting a policy for secure access to the registry.
You must be an expert in the National Archives and Records Service of South Africa Act (Act No. 43 of 1996) and the Protection of Personal Information Act (POPIA), as you are handling sensitive personnel data.
No. Disposal in a government context is a highly regulated process. You must follow the 'Standing Disposal Authority' and coordinate with the National Archives before any records are destroyed or transferred to a repository.

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