administrative officer: records management, Ref No. MPDOH/FEB/26/1193

Apply for administrative officer: records management (x2 posts) at department of department of health. Closing date 2026-03-06.

Job Summary

Department: department of health

Directorate: corporate services / information management

Province: mpumalanga

Reference: MPDOH/FEB/26/1193

Closing Date: 2026-03-06

Salary: R325,101

No Of Vacancy: 2

Salary Level: 7

Centre: King Nyabela Hospital (Nkangala Distinct)

Minimum Qualification

Senior Certificate (Grade 12) + 3 years' experience OR Diploma/Degree (NQF 6/7) in Records Management, Public Administration, or Public Management

Experience Required

3 years in Records Management and Registry Administration

Required Competencies & Skills

  • Knowledge of records management classification systems
  • Understanding of National Archives and Records Service (NARS) legislation
  • High-level planning and organizational skills
  • Proficiency in MS Office (Word, Excel, PowerPoint)
  • Strong interpersonal and people management skills
  • Excellent technical writing and communication

Requirements

Proven track record in registry functions and records management classification systems

Key Responsibilities & Duties

  • Supervise registry personnel and develop performance instruments (PMDS)
  • Render comprehensive record-keeping and fax services
  • Develop and maintain control registers for file movement
  • Implement and maintain policies for record management and archive services
  • Manage confidential filing systems for sensitive records
  • Implement and oversee archive procedures
  • Conduct training and capacity building for registry staff
  • Ensure compliance with legislative frameworks governing records

Salary Detail

Remunaration

R325101 per annum (Level 07), (plus service benefits)

Salary Criteria

per annum

How to Apply

Contact Detail

Mr. Emmanuel Makokoropo Tel No: (013) 766 3384 / Ms. Gugu Nkosi Tel No: (013) 766 3103 / Ms. Nomsa Maphanga Tel No: (013) 766 3207 / Ms. Sebenzile Mthisi Tel No: (013) 766 3339, Mr. Mxolisi Maseko Tel No: (013) 766 3351, Mr. Samson Nyoni Tel No: (013) 766 3087 and IT related queries: Help desk Tel No: (013) 766 3018.

Reference No:

MPDOH/FEB/26/1193

Application Process

Follow these steps to ensure your application is not disqualified:

  • Step 1: Download the New Z83 Form (2021) below.
  • Step 2: In 'Section A', quote Reference Number: MPDOH/FEB/26/1193
  • Step 3: Ensure you sign and date the form on the last page.
  • Step 4: Click 'Submit Application' to send your Z83 and CV to the department.

For job applications in South Africa, you can easily access the official Z83 form in two convenient ways: Download Z83 (PDF) for a ready-to-use version, or choose the Editable New Z83 Form to complete online before printing. Both options ensure compliance with government requirements and save time during the application process.

Ready to submit? Click the button below to visit the official department page.

Apply on Official Government Site

Frequently Asked Questions

Primary laws include the National Archives and Records Service of South Africa Act, the Promotion of Access to Information Act (PAIA), and the Protection of Personal Information Act (POPIA).
While the duties focus on 'rendering registry services' and 'archive procedures,' modern public records management includes both physical filing and electronic record-keeping as per provincial guidelines.
As a supervisor, you are responsible for the Performance Management and Development System (PMDS) for your junior staff. This includes setting their work plans, conducting quarterly reviews, and identifying training needs.

Disclaimer: TheAfrica.co.za is a private, independent job aggregator. We are not affiliated with the South African Government or any department mentioned. While we strive for 100% accuracy, job details and links are provided "as-is" and may change without notice. Users are encouraged to verify details on the official government gazette or department websites before applying.

POPIA Notice: By downloading forms or clicking 'Apply', you acknowledge that this site does not collect or store your personal application data. Your application is submitted directly to the respective department's official platform.

Apply for this Job