admin clerk (production), Ref No. 47/02/20226

National Senior Certificate (Grade 12)

Entry Level in Public Sector Administration

• Foundational knowledge of clerical and public office administration
• Proficiency in data entry and records management
• Effective verbal and written communication skills
• Basic understanding of Public Sector Supply Chain Management and procurement processes
• Knowledge of Personnel Administration and payroll support
• Operational knowledge of standard office equipment
• Organisational and time management skills

• No formal experience required
• Prior exposure to a clerical or administrative environment is advantageous

• Provide comprehensive general clerical support including the recording, systematic organization, and digital capturing of departmental data
• Maintain and update official registers and statistical databases for the business unit
• Facilitate routine enquiry management and execute document reproduction services including photocopying and facsimiles
• Coordinate the secure distribution and collection of official correspondence and packages with internal and external stakeholders
• Administer and maintain a robust filing and archiving system for the component
• Draft and process official letters and manage incoming/outgoing document registers
• Support Supply Chain Management functions by obtaining procurement quotations and completing purchase forms for office supplies
• Deliver Personnel Administration support by maintaining staff records and assisting with payroll and payslip distribution
• Coordinate logistical arrangements for staff travel and accommodation
• Oversee the allocation and tracking of departmental assets and equipment